FILE AND PRINTER SHARING

MS Overview document:
http://www.microsoft.com/windowsxp/using/networking/getstarted/shareresources.mspx

Message "Workgroup Name is not accessible. You may not have permission to use this network resource. ".
http://support.microsoft.com/default.aspx?scid=kb;en-us;Q318030

The main "it does not work" document is here

How to Setup File and Printer Sharing (Vista)

See http://www.microsoft.com/technet/network/evaluate/vista_fp.mspx

How to Setup File and Printer Sharing (Windows)

Each computer must be in the same workgroup:

Right click on "My Computer" and click on Properties, then click on the Computer name tab (or Network Name tab in Windows 2000). Click on the Edit button. Change the workgroup name to be the same on all computers. Click the OK button to save the settings. Click the OK button in the System properties window and restart the computer.

Each computer must have a unique computer name:

Right click on "My Momputer" and click on Properties. Click on the Computer name tab (or Network Name tab in Windows 2000). Click on the Edit button. Change the Computer name to be unique on all computers. Click the OK button to save the settings. Click the OK button in the System properties window and restart the computer.

Share a folder (Has to be a folder):

On the computer where the file is located, right click on the folder and click on Sharing. Place a check on "Share this folder" and give the folder a nice, short, easy-to-remember and descriptive share name like "PC1-Drive-C". If the customer wants access to change files within this folder place a check in "Allow users to changes files within this folder". Have the customer click Apply. Go to the remote computer. Open up an Internet Explorer window and in the address bar type in "\\remote_computer_name\" and push enter on the keyboard. Double click on the folder and the user should be able to access the files and folders on the remote computer.

How to Setup Printer Sharing

Each computer must be in the same workgroup:

Right click on "My Computer" and click on Properties. Click on the Computer name tab (or Network Name tab in Windows 2000). Click on the Edit button. Change the workgroup name to be the same on all computers. Click the OK button to save the settings. Click the OK button on the system properties window and restart the computer.

Each computer must have a unique computer name

Right click on "My Computer" and click on Properties. Click on the Computer name tab (or Network Name tab in Windows 2000). Click on the Edit button. Change the computer name to be unique on all computers. Click the OK button to save the settings. Click the OK button on the system properties window and restart the computer.

Share a Printer

On the computer where the printer is located, click on the Start button. click on Control panel and double click on Printers. Right click on the printer and click on Sharing. Place a check on "Share this printer" and give the printer a nice, short, easy-to-remember and descriptive share name like "HP1234" where "1234" is the printer model number. Go to the remote computer. Open up an Internet Explorer window and in the address bar type in "\\remote_computer_name\" and push enter on the keyboard. Double click on printers and faxs and then double click on the printer icon. This will prompt the user to install the printer. Click Yes to continue. Once the printer spool window opens have the customer close it and open up a document and attempt to print it.

You start by ensuring all computers are in the same workgroup. Easier way to check: hold the Windows key and Pause/break.


Last updated 2008-01-20.